Ask and You Shall Receive – 3 new enhancements to Project Online

The Microsoft Project team has been listening to customer feedback and implemented 3 new features that have been requested time and time again.  I’ll summarize the blog that was posted recently on the Project Blog site.

Now Available! 

First, Project Online has a new notifications feature to help you and your team stay on top of what’s going on in a project.  By turning on the notifications feature, users can decide which notifications they’d like Project Online to send.  Stay informed on the tasks that have been assigned to you and gain visibility into the status of items you’re waiting on others to complete.

To learn how to take advantage of these features, read these articles:

For the Project Online Admin – Turn on notifications in Project Online

For the Project Online User – Get email reminders about your work in Project Online

Another new feature already available on your Project Online instance is an increased limit on ALL custom field types that can be reported on.   Users have been asking for the ability to include more project text custom fields in their reports and now you can!  The new limits are outlined below:

Project custom fields Timesheet custom fields Task and Resource custom fields, combined
450 text fields 450 text fields 450 text fields
450 lookup tables 450 lookup tables 450 lookup tables
450 of all other custom field types (cost, date, duration, number, flag) 450 of all other custom field types (cost, date, duration, number, flag) 450 of all other custom field types (cost, date, duration, number, flag)

Coming soon…. 

As simple as it may sound, we have heard consistent requests from customers to have the ability to generate a unique project ID for each new project.  It makes sense – organizations need the ability to have a unique identifier outside the project name.  In the past, organizations have had to accomplish this with manual processes, custom workflows and even custom event handlers.

Now, Project Online will have the ability to generate a unique project ID on project creation without all that nonsense!

The Project ID will be defined as part of the Enterprise Project Type (EPT).   You will have the ability to specify a fixed Pre- and Postfix, Starting Number and Minimum Digit Padding. The project ID field can be added to a number of views throughout PWA and in custom reports. It can also be programmatically updated using CSOM.

Watch the Office Roadmap regarding the latest information on its release at:

Note, according to Chris Boyd, unfortunately the Project ID functionality will not be shipping with Project Server 2016.

This is yet another benefit of moving to the cloud – why wait for the lengthy on premise release lifecycles and invest in expensive investments in painful upgrades?  Put your investment into the cloud and reap the benefits of always having access to the latest and greatest features!

If you need help building a business case for the move to Project Online, please reach out!  We’d be happy to help you!