Media and Entertainment Company streamlines their Project Management Platform with Microsoft Project Server and KwikPMO

“With KwikPMO, we have a much better understanding and view into what our team members are working on and their availability; our forecast capabilities have increased greatly!

Vibrant Fusion’s Customer – Director, PMO and Policy Governance

Situation

Vibrant Fusion’s customer, is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience. They own and operate a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, a suite of leading Internet-based businesses and world-renowned theme parks.

One of our customers Project Management Office (PMO) has a well-developed structure and governance around their processes, but the tools to manage their projects weren’t meeting their expectations. Responsible for projects at 2 of their locations, the PMO found that projects would come in from various sources with no control and they were looking for a more consistent way to capture this incoming demand. They were already utilizing Microsoft Project but they weren’t using a shared resource pool, so there was no visibility of their resource allocations, issues and risks were kept in Microsoft Excel Spreadsheets and tasks were housed in SharePoint Tasks lists. Their detailed processes needed a solution that could bring it all together. They were looking for consistency in how they manage their projects.

Solution

They leveraged their existing Microsoft relationship and reached out to Vibrant Fusion. As a Microsoft Gold Project and Portfolio Management Partner, we demonstrated how Project Server can add value to our customer’s existing framework. Vibrant Fusion also introduced KwikPMO – our pre-configured Project Server Solution that can be deployed in record time!

“During our implementation, the Vibrant Fusion team proved their value by showcasing their experience and knowledge of both SharePoint and Project Server.” said our customer. “The team did an excellent job of building and configuring our environments and unique workflows, and provided support for us after our implementation that has exceed our expectations.”

Vibrant Fusion worked with the PMO to create custom reports that help the Project teams collaborate and provide the much needed visibility of their projects. The Vibrant Fusion team also created a number of project intake and governance workflows to streamline and standardize how projects were requested and managed. 2

In addition to the actual deployment of Project Server and KwikPMO, Vibrant Fusion ensured that each user was trained how to use the system. Their role based training provided seamless knowledge transfer for Project Managers, Project Team Members, IT administrators, and Executives.

Benefits

The PMO for finally found the right tool for their well-defined processes and governance. It was a solution that made sense since they were already using Microsoft Project Professional 2013 and SharePoint Server 2013. Adding Microsoft Project Server 2013 and KwikPMO brought success to their PMO in record time!

Some other key benefits include:

Consistent well defined methodology and workflows. It is crucial for an organization to define and implement a methodology that best fits their environment. KwikPMO translates that into a workflow that adds consistency and the proper controls for their projects.

Standardization of artifacts in the repository. All team members know where to find all project artifacts and have a consistent template (or starting point) for each new project.

“Prior to using KwikPMO, projects would come in from various sources with no control.” states our customer. “Now that we have a standard tool for capturing this incoming demand, the control of this in-take is much more consistent.”

Project Online and KwikPMO provided cohesive Project Status Reports. Project Server and KwikPMO provides a visibility of projects and resources that the PMO was looking for to help them forecast future project needs.

Tools

Microsoft Project Server 2013 offers flexible solutions for project portfolio management (PPM) and everyday work, delivered either online or on premise. Enable your workforce to effectively execute with the intended business value to achieve strategic priorities with Project Server 2013.

KwikPMO Vibrant Fusion created KwikPMO to give you and your organization an outstanding project management solution in record time. Start with the capabilities you need now plus a roadmap to greater capabilities when you’re ready. With KwikPMO, you get Project Management best practices, tools and processes out of the box. We will also train and mentor your Project Managers and employees so you can quickly and effectively begin to better manage and execute your projects.

For more information about Project products, go to Microsoft

For more information on Vibrant Fusion products and services:

Vibrant Fusion

KwikPMO

This case study is for informational purposes only. Vibrant Fusion MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.