Microsoft Project Online and KwikPMO Provide Global Deployment in Record Time!

Vibrant Fusion’s implementation team and KwikPMO solution delivered exactly what CHEP was looking for, quick time to value by getting CHEP live and using Project Online in the cloud in less than 3 months.

— Andrew S. Goddard, PMP – Director PMO, Global IT, CHEP

Situation

Over the past 10 years, Brambles has executed a strategy of simplifying its corporate structure, focusing on CHEP and similar supply-chain equipment pooling businesses and divesting other, non-core operations. The Global PMO for CHEP consists of 16 members including Program Managers, Project Managers, and the IT Director. Outside of the PMO, there are many other Project Managers throughout the world that run projects for the PMO. The PMO is currently managing 75-90 projects globally. For 3 years, the PMO was using Workfront (formerly AtTask) to manage their projects, while it was a good tool for some of their project needs, it wasn’t the only tool that they used to manage projects. Other tools included SharePoint for their Project Sites for team collaboration, Word, Excel and Microsoft Project. Some of the PMs had a preference for Microsoft Project because it is a more robust scheduling tool compared to Workfront (formerly AtTask). What they needed was one tool that can connect to Microsoft Project Pro, provide a low-cost and quick deployment.

Solution

CHEP needed to make a change, so they began to evaluate tools. For them, it was a natural progression to Project Online. In the past they evaluated tools in the Gartner Magic Quadrant, but for this evaluation they reviewed their Microsoft Licensing agreement to see if Project Online would meet their needs, fill in some of their gaps. They attended a Microsoft Project Online Event held by Vibrant Fusion demonstrating KwikPMO, a pre-configured Project Server Solution that can be used for both Project Server and Project Online. Once they determined it could meet their needs, they looked at the cost and it fit their budget so they moved forward with Project Online and the KwikPMO Solution. CHEP chose Project Online because they are a big-believer in moving to the cloud as they are trying to reduce their footprint and need for support and they were excited about KwikPMO because it was a low-cost and fast deployment!

The key factors for Project Online and KwikPMO selection were:

  • Integrated Solution – Microsoft Project, Project Online, Office 365 and Lync minimizes the need for external applications.
  • Comprehensive Solution – KwikPMO had 80% out of the box solution for CHEPs needs.
  • Quick Deployment – Vibrant Fusion provided a speedy implementation
  • Knowledge of Project Online Solution – It was critical to find a partner that had experience with deploying a cloud based solution and also who understood overall processes and could share best practices.
  • Leverages Best Practices – PMI Based solution to reinforce methodology and governance.
  • Implementation Methodology – preference for “quick start” vs fully customized solution
  • Implementation Cost – KwikPMO fixed cost helped planning budget

Benefits

With all CHEPs IT projects managed on Project Online and KwikPMO, The Global PMO can provide a robust scheduling tool, capture and easily report Project Status anytime or anywhere!

Vibrant Fusion provided a fast 3 Month Implementation of Project Online and KwikPMO – Along with the deployment of Project Online and KwikPMO, Vibrant Fusion provided customization of reports and dashboards, as well as training of all of the PMO as well as over 200 users globally in North America, South America, Europe, Africa and Australia. After the training was completed, it was a relatively easy transition for end users to start using Project Online and KwikPMO

Leveraging the Power of Microsoft – Project Online and KwikPMO were the most cost effective solution due to integrated solution and Microsoft Enterprise Agreement.

KwikPMO provided us with an 80% out of the box solution based on PMBOK best practices and allowed us to implement a solution in less than three months.

— Marc Rothstein, PMP – Global IT, PMO Program Manager CHEP

KwikPMO included 80% standard solution out of the box, based on PMPBOK best practices! KwikPMO’ s Project Phases and Artifacts gave their Project Managers and project team members an overview of their standard project management processes and their related artifacts. With a single click, PMs and team members can access document templates, SharePoint lists and related project information.

Customization easily provided for CHEPs reporting needs. Vibrant Fusion configured CHEP specific Custom Fields to meet reporting needs.

CHEP reduced multiple applications. After the Project Online and KwikPMO deployment, CHEP eliminated offline systems for Project Requests, Resource Capacity Planning & Document Management

Additional Benefits included…

  • Stage Gate Workflows built around CHEPs Project Life Cycle.
  • Project Online and KwikPMO provided Integrated & real-time Project Status Reports
  • Project sites are now linked with Team Sites
  • Incorporated Issue, Risk, Actions and Change logs using SharePoint lists
  • Incorporated checklists & templates into OneNote Project Notebooks

Tools

Microsoft Project Online – The new Project Server 2013 and Project Online offer flexible solutions for project portfolio management (PPM) and everyday work, delivered either on-premises or as an online service. Enable your workforce to effectively execute with the intended business value to achieve strategic priorities with Project Server 2013.

KwikPMO – Vibrant Fusion created KwikPMO to give you and your organization an outstanding project management solution in record time. Start with the capabilities you need now plus a roadmap to greater capabilities when you’re ready. With KwikPMO, you get Project Management best practices, tools and processes out of the box. We will also train and mentor your Project Managers and employees so you can quickly and effectively begin to better manage and execute your projects.